In the below sections we will list the compulsory site rules, emergency procedures, CDM regulations and health & safety information. This must be read, and the form completed prior to being onsite, and must be adhered to at all times whilst onsite. By completing this form you confirm that you have read, understood and agree to adhere to the site rules at all times whilst onsite.
Once you have completed this form you will receive an email that permits access to the halls. Please ensure you check your 'other' or 'junk' folder if you do not receive the email.
Site Rules & Induction are a requirement under CDM.
CDM places duties on the Principal Client, Principal Contractor & Principal Designer,
as well as all contractors on site to apply the following safety principles:
- Eliminate or control risks so far as is reasonably practicable
- Ensure work is effectively planned
- Appointing the right people and organisations at the right time
- Making sure that everyone has the right information, instruction, training, and supervision to carry out their work safely and without risks to health
- Have systems in place to help parties cooperate and communicate with each other and coordinate their work
- Consult workers with a view to securing effective health, safety and welfare measures
- Any actions required should always be sensible and proportionate to the risk
Why have site rules and induction?
- This is a stated requirement under CDM
- The law requires all of us to work safely
- We are each responsible for our own actions
- Any one of us could be prosecuted, fined, even imprisoned for not working safely
- Everyone has the right to expect to go work in a safe environment and go home from work without injury
- None of us wants to be injured or to be responsible for anyone else’s injury or death
- So even without the law, it still makes good sense to work safely
- If in doubt, stop and ask your line manager
- If you see someone acting unsafely, it is your duty to stop that activity and report it to your line manager /
supervisor
Site Phases
• The event period (tenancy) is from Wednesday 11th March 2026 – Sunday 15th March 2026 and is split into 3 clear phases
• Be aware of what phase the site is in when you are working on site
• Access to the event hall is only available with a contractor pass and must always be clearly visible
BUILD
Red – Heavy Build (SPACE ONLY ACCESS) - Monday 18th May (10:00 - 18:00)
Red – Heavy Build (SPACE ONLY ACCESS) - Tuesday 19th May (08:00 – 12:00)
Orange – General Build & Stand Dressing (SPACE ONLY & SHELL SCHEME ACCESS) - Tuesday 19th May (12:00 - 20:00)
OPEN
Green - Show Open - Wednesday 20th May (09:30 - 17:00)
Green - Show Open - Thursday 21st May (09:30 - 16:30)
BREAKDOWN
Red - Breakdown (SPACE ONLY & SHELL SCHEME ACCESS) - Thursday 21st May (16:30 – 21:00)
So, first be aware of the types of accidents most likely to happen on the Exhibition site:
• Vehicle and mobile plant accidents
• Falls from height and being struck by falling objects
• Accidents with hand and power tools
Secondly – be aware of your own employer’s inductions & risk assessments:
• Your employer should provide you with a task specific induction / toolbox talk on arrival at work
• You need to know what your employer’s risk assessments say – and apply them to the work you do
And be aware of the Exhibition site safety rules too:
• As well as your employer’s assessments, you need to know and comply with the following exhibition site safety rules
Remember where you are; stick to the Contractors’ & Employers’ Code of Conduct.
• You should always be mindful of your behaviour
• Smoking is not permitted – Including E-Cigarettes
• You must always wear hi-vis vests and appropriate footwear as per your employers’ risk assessment during build and breakdown
• You must ensure the utmost care & consideration is taken when working onsite
• Alcohol on site is not permitted
Emergency procedures
If it becomes necessary to evacuate the bulding, the tannoy system will broadcast a message requesting so. Please make sure to listen to the tannoys.
Everyone must then leave the building by the nearest exit and, once outside, follow the instructions of venue staff.
The NEC is protected by a sprinkler system and portable fire extinguishers. In the event of a fire emergency:
• Break the glass on the nearest fire alarm point - They're located at each vehicle entry door, in the organisers' offices and key points within the hall.
• Calmly notify adjoining exhibitos of the situation and, if safe to do so, tackle the fire with an appropriate extinguisher. Remember to keep calm and follow instructions given by venue staff.
• Leave by the nearest exit.
Who to contact in case of emergency
• Have you seen something suspicious? Call +44 121 644 6666 (give the location of the suspicious item)
• Is there a medical emergency? Call +44 121 767 2222 (give the exact location)
• Is there a fire emergency? Call +44 767 3333 (give your location and nature of the incident)
Key Legislation
Below are the key legislation for the event
• Health & Safety at Work etc Act 1974
• The Management of Health and Safety at Work Regulations 1999
• Workplace (Health, Safety and Welfare) Regulations 1992
• Provision and Use of Work Equipment Regulations (PUWER) 1998
• Working at Height Regulations 2005
• The Reportable Injuries Diseases & Dangerous Occurrence Regulations 2013 (RIDDOR)
• Control of Substances Hazardous to Health Regulations 2002
• The Personal Protective Equipment at Work Regulations 2002
• The Manual Handling Operations Regulations 1992
• The Construction (Design and Management) Regulations 2015
• Electricity at Work Regulations 1989
• Lifting Operations and Lifting Equipment Regulations 1998
Fire & First Aid
Fire Precautions
• All gangways must be maintained as adequate escape routes and kept free from obstruction
• All fires (no matter how small) must be reported to the Organisers Office immediately
• All precautions to prevent fires must be taken and advice on fire preventions issues can be obtained from the venue fire officer
• Smoking is not permitted – Including E-Cigarettes
• All stand personnel must ensure they are aware of the location of the nearest fire alarm, escape route and fire extinguishers
First Aid Arrangements
• Where is your own first aid kit?
• All accidents/incidents must be reported to the Organisers Office
• First aid facilities are available during tenancy hours – please contacts a member of the Security Team located at all VE access doors.
General Site Requirements
• Keep the place you are working tidy – avoid slips, trip and falls
• See something unsafe? – Deal with it yourself if you can – If you cannot, report it to the Organisers Office or Floor Manager without delay.
• Report accidents – even minor ones – it could prevent a more serious one
• The use of alcohol or drugs is strictly prohibited during working hours onsite. Random testing of drivers will be carried out. The Road Traffic Act does apply on site and it is just as much an offence to drive under the influence on site as it is on the public highway. Offenders will be reported to the police.
• Do a brief visual check of any equipment you are using before you start and report any concerns immediately.
• The contractor is responsible for removing their own waste and disposing of it in accordance with the Environmental Protection Act 1990 and the Waste (England and Wales) (Amendment) Regulations 2012.
• Liquid waste must not be poured down into either rainwater or foul water sewers or drains.
• Hi-vis vests must be worn at all times whilst onsite during build and breakdown.
• Be aware of your surroundings including vehicle movement around site during build and breakdown.
• You must have all PPE indicated in your own risk assessment and use it appropriately were necessary.
• Please ensure that gangways are kept clear at all times.
• Working under suspended loads or within lifting exclusion zones is not permitted unless specifically authorised.
• You must observe and adhere to any signage and noticed whilst onsite.
• No lone working shall take place. If you feel this may be necessary, please contact the Organiser’s Office as soon as possible to discuss this.
Site rules for work at height
Work at height means work in any place where, if precautions were not taken, a person could fall a distance liable to cause personal injury. You are working at height if you:
- work above ground / floor level
- could fall from an edge, through an opening or fragile surface
- could fall from ground level into an opening in a floor or a hole in the ground
Work at height does not include slips or trips on the level, as a fall from height has to involve a fall from one level to a lower level, nor does it include walking up and down a permanent staircase in a building.
• Avoid working at height – if that is possible.
• Suitable towers, ladders, and stepladders – long enough for the job, in good condition, complying with BS EN131, inspected annually – used safely.
• Working above 2m will only be permitted if there is a Safe System of Work (SSOW) in place and agreed with the principal contractor.
• All work at height should be properly planned and supervised.
Site rules for compressed gases
• All compressed gas cylinders, prior to being bought into the venue, must be identified, and recorded by a venue Fire officer.
• All cylinders must be stored in the venue designated storage areas.
• All cylinder valves must be fully closed when not in use.
• Under no circumstances are cylinders to be stored within the show venue when open to the public.
• Safe Working Practice for the Use and Handling of LPG must be complied with.
Site rules for use of power tools
• Training and your employer’s authorisation required for the use any type of power tool.
• Use of eye, hearing or other PPE as required for the tool – see your employers risk assessment for it.
• All hot work activities that may generate enough heat to cause ignition are prohibited. This may include gas or electric arc welding; use of LPG torches or blowlamps; hot air paint strippers; lead welding; angle grinding; If in doubt, ask!
Site rules for basic personal protective equipment
• Hi-vis (worn properly) & safety footwear to be used during build and breakdown
• Other PPE – safety helmet, eye and hearing protection, gloves as required by your own risk assessments.
Site rules for chemicals or other substances hazardous to health
• Where chemicals are used, those employees must have adequate training in the dangers of the chemicals, and sufficient protection against inhalation or skin contact of the chemicals.
• All chemicals covered under COSHH regulations must be identified to the operations team in advance of the event, in addition to the relevant safety data information sheet and COSHH assessment
Welfare whilst onsite
• Toilet and wash facilities are available throughout the NEC and are clearly signposted.
• If you have any further welfare needs whilst onsite, please contact the Organiser’s Office who will be able to provide assistance.
Disciplinary action in relation to safety
• Safety is in the same category as work performance and other disciplinary issues.
• Breaking safety rules will result in a warning to the person concerned and to the company employing them.
• Repeated breaking of safety rules may result in the Principal Contactor requiring the removal of a contractor from site.
Remember that should you have any queries on site you should contact the Organisers Office and the team will be more than happy to assist you.
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